Fiori APP ID MR11 - Clear GR/IR Clearing Account

 MR11 app we can clear the goods receipt and invoice receipt clearing account.

 If quantity differences exist between goods receipt and invoice receipt for a purchase order, then a balance results on the goods receipt and invoice receipt (GR/IR) clearing account.

If the quantity invoiced is larger than the quantity received, the system expects further goods receipts for this purchase order to clear the balance.

If the quantity received is larger than the quantity invoiced, the system expects further invoices for this purchase order to clear the balance.

we can also clear differences for delivery costs.

Key Features

Ø  Select the transactions for which we want to post the differences.

Ø  Clear the balance manually, if no more goods or invoices are to be received. This can be done in different ways:

Ø  We can cancel the invoice and post a corrected invoice or a credit memo for the surplus posted quantity.

Ø  We can clear the GR/IR clearing account manually.

Ø  Maintain GR/IR Account Movements: The offsetting entry to clear the GR/IR account is the same as the posting made when we enter an invoice for a purchase order.

Ø  Material with Moving Average Price (MAP)

The GR/IR account is cleared against the stock account, unless no stock coverage exists. If the material stock is smaller than the quantity to be cleared, only the actual stock quantity is debited or credited proportionally. The remaining amount is posted to a price difference account.

Ø  Material with Standard Price

The offsetting entry is posted to a price difference account.

Ø  Purchase Orders Assigned to an Account

The offsetting entry is made to the cost or fixed asset account shown in the account assignments in the purchase order.

Integration of Transportation Management

The integration of Transportation Management enables us to use the reference document category Freight Order in the supplier invoice. A freight order refers to a purchase order with lean service items. we can select the Transportation Management indicator in the Origin section.

For the Purchasing Document field, we can select the search view Service Purchasing Documents per Freight Order. This search view contains specific fields, for example, Supplier, Source Location, Destination Location, Departure Date, Arrival Date, and Freight Order.

On the hit list, we can choose Change Layout and then select specific columns, for example Source Location.

How to maintain the GR/IR Clearing Account

The GR/IR clearing account is usually cleared at the end of a period or fiscal year for those order items that no further goods receipts or invoices are expected for.

1.    Choose various selection criteria for the transactions for which we want to post the differences.

2.    Choose Execute.

3.    On the selection screen, the individual purchase order items that have quantity variances are displayed.

4.    Select the order items that we want to clear.

5.    Clear the GR/IR clearing account for the selected purchase orders by choosing Post.